Invoicing and Payment Information

All Vendors and Subcontractors are encouraged to review their Masters Services Agreeemnt, Supplier Agreement, Purchase Order Agreement, or Subcontract Agreement for specific invoicing and payment information and instructions as the Terms and Conditions of said agreements will supercede any information contained in this website.

General Information

All Vendors and Subcontractors must submit receive a Purchase Order prior to commencing work and/or providing services for Allied.

Failure to receive a Purchase Order (PO) may delay processing of invoice and invoice may not be honored by Allied's Finance and Contracts Department. Purchase Orders will be transmitted electronically or via US Mail, unless a different transmission method is prescribed by the Vendor or Subcontractor. All invoices must contain a valid PO otherwise invoice processing may be delayed. Invoices which are in excess of Purchase Order amounts will be processed if the invoice is not in excess of 10% and the Approving Authority approves invoice and payment. Additionally, failure to submit required information pursuant to your Masters Services Agreeemnt, Supplier Agreement, Purchase Order Agreement, or Subcontract Agreement may result in a delay in invoice processing.

Vendors and Subcontractors are required to submit projected invoices by the 25th of the month through the end of the billing period/month. Failure to submit an invoice by the 25th will delay invoice processing by one (1) month.

Vendor Requirements

All Vendors are required to submit the following prior to invoice processing:

1. Submit a complete and accurate W-9

2. Submit an invoice with a valid Purchcase Order contained on the invoice.

3. Submit any supporting documentation.

Subcontractor Requirements

In order to avoid any unnecessary delays in invoice processing, subcontractors are encouraged to thoroughly review their subcontract agreement, specifically Exhibit B and Exhibit E and F. Pursuant to Allied's standard subcontract terms and conditions, failure to submit all required information and documentation will delay invoice processing. Subcontractors are encouraged to submit all required information prior to commencing on the project.

Subcontractors are encouraged to submit the following:

1. Submit required Insurance Certificates with appropriate General, Auto Liability, and Worker’s Compensation Coverage including relevant endorsements,
2. New Subcontractors must submit a complete and accurate W-9,

3. Submittals,

4. Shop Drawings,

5. Schedule,

6. Health and Safety Plan,

7. Executed Subcontract Agreement,

8. Schedule of Values (SOV), and

9. And any other information required by the Subcontract.

Subcontractors must submit the following during the performance of the project:

1. Submit an invoice with proper Purchase Order on it (submit copy of purchase order to facilitate processing if available),
2. Subcontractor Application for Payment (See Vendor Forms and Documents),
3. Complete and accurate releases for the project, e.g., Unconditional or Conditional, Progress or Final,
4. Schedule of Values (SOV), if applicable,

5. Daily Production Reports, and
6. Submit Certified Payroll electronically (Send 3 Wet Originals via US Mail).

Subcontractors must submit the following after receipt of payment:

1. Unconditional Release for Payment received

Subcontractors must submit the following upon completion of project:

1. Close Out Package,

2. Warranties,

3. Operations and Maintenance Manuals,

4. As-Built Drawings, and

5. Retention Payment Request.